I.

APPROVE MINUTES FROM THE DECEMBER 16, 2009 P&Z MEETING - Member Dominique moved to approve the minutes of the December 16, 2009 Planning and Zoning Meeting as written.  The motion was seconded by Member Clements and passed unanimously.

II.

EAR AMENDMENT DISCUSSION - Manager Burns will meet with Chairman Brad Gable and get him the information for the Tallahassee contact.

III.

STORAGE LOT DISCUSSION - Manager Burns reported that he received the estimates for the fencing (wood along one side and chain link along the other 3 sides), crushed stone base and grubbing of the lot at approximately $22,000.

The Board discussed different options for the construction of the storage lot and possible layout.  Member Dominique stated that he would like to get the lot cleared before deciding on the layout, he feels once it’s cleared, it will be easier to lay the different slots out.  Resident Tim Smith asked that no money be put into the lot until it is voted on.

Manager Burns stated that the Board’s recommendation to the Town Commission can have stipulations and rules attached.  Chairman Gable stated that the Planning and Zoning Board had enough information to move forward.  The Town Commission will handle the resident’s concerns.  Mr. and Mrs. Smith asked that the recommendations be posted to the internet and that part of the recommendation include that the Town Commission not make a decision on the lot until all of the residents have time to look over the documentation.  Member Dominique moved to recommend to the Commission that they move forward with the storage lot project.  Based on cost estimates, the cost of the project should not exceed $25,000 (Fencing with rolling gate(s) - $9,000, Crushed Rock with 3” or 4” base - $8,000, Lot Clearing and Grubbing - $3,000, and Concrete Entry - $2,000).  The motion was seconded by Member Clements.  Member Clements withdrew his second.  Member Dominique amended his original motion adding that the information received from Chairman Gable (including the preliminary list of rules) will be posted to the web site to allow residents ample time before the final vote to digest the plan.  The motion was seconded by Member Clements and passed unanimously.  Member Dominique feels it is up to the Commission if they want to postpone their vote.