MINUTES

SHALIMAR TOWN COMMISSION

GENERAL MEETING

TUESDAY, FEBRUARY 9, 1999

6:00 P.M.

Mayor Montague called the meeting to order at 6:40 P.M. following a brief recess following the Board of Adjustment meeting. He led the Pledge of Allegiance to the Flag of the United States. Roll call for the record was called by the Clerk.

OLD BUSINESS:

II. CDBG CHANGE ORDER - Grant administrator Robin Phillips said the change order did not have to be returned to DCA because it fell within the amount that we had for the grant, and that since funds were available, she saw no problems. The change involved an additional 600 LF of 18" ADS pipe to Type C DB concrete. Commissioner Callen said he felt the change order involved faulty engineering in the original design. Mr. Stan Price said that the change order exact amount was not germaine. The swale work at the intersection will probably be around #12,000 and would cause a 2 week delay. The contract was for 90 days, and they needed two weeks additional from contract. The Mayor discussed the fence around the lift station and requested that we write the W&S director to see if the wooden fence could be removed and replaced with a brick or chain link fence and shrubbery. Commissioner Callen moved to approve the contract modification and change order. Commissioner Combs seconded the motion and it carried unanimously.

III. TOWN ATORNEY'S STATUS REPORT ON RACETRAC, COMO MARINA, AND T SQUARE. Attorney Chesser said that Como Marina had asked that our suit be dismissed. He said he received notice that T Square had filed suit concerning the Eglin Parkway cut. RaceTrac Petroleum is still pending schedule by the Court.

Mayor Montague asked that order of business be changed to call for the Town's Audit Report. Commissioner Wilkinson said that he and Kevin Boyer and Tammy McGaughey of Creel, Brian, and Gallagher had met the previous Friday afternoon at 3:00 p.m. Deputy Clerk of Financing Nell Webb and Town Clerk Jean Wilkinson were also in attendance. Mr. Boyer said everything was fine except that they had to give us a qualified opinion because the Y2K problem with areas over which we have no control were not available for answer, which is minor. The audit showed that the CDBG had spent $127,691 for the fiscal year 1997-1998. He also mentioned that the balance sheet showed the General Fund Balance was $163,980, the Special Revenue Fund balance was $13,798, the Pension Trust Fund showed $36,912. The letter from the Town in response is included in the report. Commissioner Wilkinson moved to accept the audit as presented. Commissioner Brown seconded the motion and the vote was unanimous in favor.

II. RESOLUTION ON PAWN SHOPS - The Town had received a request from Palm Beach County to support the State Legislature to enact new laws regulating pawn brokers. Resolution 99-04 was not passed after general discussion. Commissioner Callen moved to deny the request until further research with our pawn broker residents. Commissioner Combs moved to second the denial. The motion passed unanimously.

III. PORT-A POTTY IN CHEROKEE PARK - The Commission agreed that the Clerk should proceed with the estimate not more than $40 a month with weekly clean-out and should include estimates from the people who will submit garbage bids.

IV. The Canvassing Board appointed by the Mayor included Commissioner Brown, Ursel Behnken and Town Clerk. The duties of the Board include verification of absentee ballots in the Town elections and require a meeting at 5:00 p.m. on the 9^th of March at the Supervisors Office on Lewis Turner Blvd, and an 11 a.m. on the 10^th of March to certify the ballot.

V. CITY OF FT WALTON BEACH RESOLUTION request to support the resolution requesting equalization of State Revenue Sharing to be based on number of residents. Resolution 99-05 was adopted by unanimous vote on a motion by Commissioner Combs and seconded by Commissioner Callen.

BOARD OF ADJUSTMENT REPORT: In the Board of Adjustments minutes of Feb 9, 1999.

MAYOR MONTAGUE'S REPORT: PAVING OF PLEW AVENUE AND CHEROKEE ROAD had been done by Couch Construction at no cost to the Town. This was the result of an arrangement by the Mayor and is pro quid.

COMMISSIONER WILKINSON'S FINANCIAL REPORT showed Total Assets of $200,251.53 and Total Current Liabilities of $146,999.58 as of January 31, 1999.

COMMISSIONER BROWN'S REPORT asked for suggestions for entertainment for the League Dinner.

COMMISSIONER CALLEN'S REPORT: He reported of meeting with the nine municipal mayors in Okaloosa County regarding visitation of solutions to Highway 98 traffic.. He also asked about the drainage at Meigs and T Square of Shalimar.

COMMISSIONER COMBS REPORT: He requested that due to the cost of the idle speed buoys, this item be tabled until the budget workshops. He also stated that he felt the sign ordinance regarding political signs was ludicrous and he wanted it changed. It was suggested that he rewrite what he wanted changed.

ADMINISTRATIVE OFFICIAL'S REPORT: Mrs. Wilkinson said the proposed FIRM map was Town Hall and reflected major changes in the flood designations for the Town of Shalimar. She also said the new Sonic signs had been permitted only after contacting and receiving approval from Eglin Air Force Base Runway Clearance Advisory Director and the General Manager, Jerry Seeley from Okaloosa County airport. Also included in her report was the receipt of the new Level of Service, effective immediately, from the Dept of Community Affairs and DOT.

POLICE CHIEF BLACKBURN'S REPORT is attached.

ADJOURNMENT: The meeting was adjourned at 8:25 p.m. by general consent.